PPG Constitution

This Constitution dated 09 April 2018 supersedes any previous constitution


The name of the group shall be “Church Street Medical Patient Participation Group” (the Group).


The objectives of the Group shall be to represent the patients of the practice, to gather and collate opinion from patients by a range of sources, and to comment and offer opinion on these views to representatives of the practice. To encourage development and quality of health promotion and health care services. To achieve this aim by liaising with the doctors and other staff of the practice, other community health workers, Health Authorities and other organisations or persons concerned with health care.

The Group shall be non-party in politics and non-sectarian in religion and shall be formed using the best principles of equality and diversity.  The Group and the practice will make every effort to ensure that the constituent elements of the Group are representative of the practice patient demographic, with a range of patient interests represented.

The Group shall have the power to affiliate to the National Association of Patient Participation Groups and/or any other organisations with similar objectives


Membership of the Group will be open to a maximum of 24 individual patients of the practice.  Removal of a patient from the practice list, for whatever reason, will disqualify continuing membership of the Group.  The practice and the Group may approach individual patients to become members of the Group.


a) Meetings: The Group shall meet not less than three times each year in addition to the Annual General Meeting. The Group will be responsible for discussing agenda items and bringing to the attention of the practice any issues raised by patients.

b) Quorum: Attendance of one third (1/3rd) of the membership current at the time of any meeting shall constitute a quorum for agenda items to discussed and agreed.

c) Minutes: The Secretary shall record attendance and all proceedings and resolutions in the form of Minutes which shall be agreed or otherwise at the next meeting of the Group.

d) Voting: All decisions shall be carried by a simple majority of votes cast and in the event of a tie the Chair will have a casting vote. No member shall exercise more than one vote.


An Annual General Meeting shall be held during the month of March each year, at which any patient of the practice will be entitled to attend.  The date and venue of such meeting shall be advertised in the practice not less than 14 days prior to the meeting.  The venue will dependent on the number of potential attendees.  The meeting shall be for the purpose of receiving the Annual Report from the Chairman and of appointing or re-appointing the officers of the Group, namely the chairman, Vice Chairman and secretary.  Officers will be elected at each AGM and shall serve for a maximum period of three consecutive years.  All decisions shall be carried by a majority vote in accordance to paragraph 4(d


A Special General Meeting shall be held if not less than one third of the members of the Group request it in writing, stating the reasons, to the chairman or secretary.  The date of the meeting shall be advertised in the practice at least 14 days in advance and must be held within 21 days of receipt of the written request.  The purpose of the meeting will be to discuss and vote on the proposal contained in the written request.


Should fundraising activities be undertaken by the Group, all monies raised by or on behalf of the Group shall only be applied to further the objectives of the Group.  In the event that fundraising activities be undertaken, the Group will elect a treasurer who will keep accounts of the finances of the Group.  The accounts will shall be inspected by an independent examiner appointed by the Group, whose report will be presented at the AGM.


Should the Group decide it is necessary to dissolve, it shall call a Special General Meeting in accordance with paragraph 6 of this constitution.  If such a decision is confirmed, the Group shall have the power to dispose of any assets held.  Any assets remaining after satisfaction of any proper debts and liabilities shall be applied towards charitable purposes for the patients of the practice as the Group may decide and as may be approved by the Charity Commissioners for England and Wales.


Any proposal to amend this constitution must be made in accordance with paragraph 6 of this constitution. Referring that any proposal to amendments to the constitution to be in accordance with requirements of the Special General Meeting. i.e. making it tidy.

This constitution was adopted at the meeting held on 10 April 2018.